Privacy Policy

---

1. Contact Information

If you have questions about this Privacy Policy or would like to request access, correction, or deletion of your personal information, you may contact us at:

Email: info@scnetwork.ca
Website: https://scnetwork.ca

2. Personal Information We Collect

We collect personal information only as necessary for membership administration, event registration, communication, and improving our services.

2.1 Information You Provide Directly

This may include:

• • Name

  • Email address

  • Phone number

  • Employer / organization

  • Job title or HR role

  • HR specialties, areas of interest, and professional focus

  • Company bio and profile details

  • HR role history

  • Peer Forum participation and affiliation data

  • Social media links (e.g., LinkedIn)

  • Profile images or professional headshots

  • Event attendance information

  • Responses to forms, surveys, or membership applications

2.2 Payment Information

SCNetwork does not store or process payment card details.

Payment information is securely processed by Stripe, a PCI-compliant third-party payment processor. Stripe may collect:

• • Billing name

  • Billing Phone Number

  • Billing email

  • Billing address

  • Partial credit card details (non-sensitive)

Payment-related data resides with Stripe, not SCNetwork.

3. Information Collected Automatically

When you use scnetwork.ca, we may automatically collect certain data using cookies and analytics tools, including:

• IP address

• Device type and browser

• Pages visited

• Time spent on pages

• Referral sources

3.1 Google Analytics 4 (GA4)

We use GA4 to understand website usage trends. GA4 may collect generalized location (city-level), device identifiers, and usage behavior.

You may opt out using Google’s tools:  https://tools.google.com/dlpage/gaoptout/

4. How We Use Personal Information

SCNetwork uses personal information to:

• Create and manage member accounts

• Administer Peer Forum memberships and related programs

• Process membership applications, renewals, and event registrations

• Deliver event confirmations and reminders

• Manage internal communication related to SCNetwork programming

• Send newsletters, updates, and association communications

• Maintain accurate financial records

• Improve website functionality and user experience

• Comply with legal and financial recordkeeping obligations

We do not sell or rent personal information.

5. How and When We Share Personal Information

We share personal information only when necessary to operate the association or provide services. This includes:

5.1 Service Providers

We use reputable third-party service providers, including:

• • Stripe – online payment processing

  • QuickBooks Online (QBO) – accounting

  • Synder – financial syncing and reconciliation

  • PMPro (Paid Memberships Pro) – membership management

  • The Newsletter Plugin – email campaigns

  • WP Mail SMTP + SendLayer – transactional email delivery

  • Google Analytics (GA4) – site analytics

Each provider adheres to applicable privacy and security standards.

5.2 Event Programs

For SCNetwork events and Peer Forums, we may disclose attendee lists to:

• • Volunteer organizers

  • Facilitators or guest speakers (where needed for planning)

We do not publish sensitive personal information publicly.

5.3 Legal Requirements

We may disclose personal information where required by law or regulatory authority.